AI replacement cost pricing

Replacement cost with every source

ClaimTime identifies the item in each claim photo, then prices it from up to three new-retail listings, each with its retailer, price and link. Column View shows which listing set the price beside the others, so you compare them and keep the source you can defend.

Price hunting, one tab at a time

Replacement cost is the number every line is judged on. Found by hand, it is slow to gather and its source rarely survives.

The manual way

  • Search each item on several retail sites, one browser tab at a time.
  • Paste prices into a spreadsheet, without the listing they came from.
  • Used and resale listings slip in and pull values down.
  • When a reviewer asks where a number came from, the tab is long closed.

With ClaimTime

  • Each photo is identified, then priced from up to three new-retail listings.
  • Every listing keeps its product photo, retailer, price and link on the item.
  • Used, resale, refurbished and open-box offers are never used as sources.
  • Switch to another listing or type your own price, and the line's RCV follows.

Four steps, all on the item

  1. Upload the photo. Add item photos to a room from your computer or your phone's camera. Each photo becomes one line in the contents inventory.
  2. AI identifies the item. AI photo analysis names the item, reads a brand or model number off a label when the photo shows one, and notes quantity, pack size, condition, color, material and size.
  3. Listings are checked. ClaimTime searches Google Shopping listings and checks each one. Wrong types, parts, multipacks, other sizes and used offers are set aside, and up to three listings from different retailers remain.
  4. You confirm the price. The selected listing sets the unit price, and price × quantity gives the line's RCV. Keep it, pick another listing or enter your own.

From claim photo to priced line

Pick an item from the sample claim and follow it across three ClaimTime screens: the Item Details the analysis saved from the photo, the AI Pricing Results it priced from and the line in Column View.

Sample claim CLM-26-0582. Item Details are screenshots of the claim in ClaimTime; AI Pricing Results and the Column View line are working copies of those screens, with illustrative retailer listings. None of these photos shows a brand or model, so each item is priced as like kind: with the Medium pricing profile that means the middle of the matched listings. Recommended marks the closest match when it isn't the selected one.

Priced new, listing by listing

Replacement cost is what the item costs new today, so that is what ClaimTime prices from. Every listing found is checked before it can become a source: the item type, size or capacity, pack size and condition all have to fit.

  • Sources per item: Up to 3 (Each from a different retailer, with its price and link.)
  • Never a source: Used and resale (Resale marketplaces and used, renewed, refurbished or open-box offers are rejected.)
  • Never a stand-in: Parts and accessories (A part or an accessory never prices the item itself.)
  • Match labels: Exact match, Comparable (Exact match when brand and model line up, Comparable when the listing is like kind.)
  • Set aside: Not a match (Listings that don't fit stay visible in the pricing results, marked with the reason.)
  • Not sold new: Like-Kind Replacement (Priced from a current new item of like kind and quality and flagged for your review. Only resale listings found? The line waits in Needs Pricing for your price.)

Set how each claim is priced

Every claim has its own Claim Configurations, and they apply to all its rooms and to future analyses. The Pricing Profile decides which price tier the analysis leans to. Medium, the default, prices from the best match, or from the middle of the matched listings when the item is like kind. High and Low lean to the upper or lower end of the best-matched listings.

Excluded Sources keep a store out of the claim. Type any store name, or add a common one with a click, and the analysis never prices from it. If an excluded store still turns up in the results, it is labelled Excluded source and never recommended.

  • High: premium and high-end brands
  • Medium: balanced general pricing, the default
  • Low: budget and value stores

Your price stays yours

AI proposes the price; you decide it. Edit an item and type your own price (each) and source link, for example a listing you found yourself, then Save Changes. The price is marked Edited and the line's RCV uses it from then on.

Re-analyzing doesn't undo that work. Re-run all fields, the price only or the link only: manual edits are kept unless you switch on Overwrite manual edits. Each re-analysis uses one Time Token, and a retry after an error is free.

  • Pick another listing in AI Pricing Results and confirm
  • Type a price and a source link
  • Re-analyze the price or the link on its own
  • Manual edits survive re-analysis

The price feeds the rest of the claim

Once a line has its price, the rest of ClaimTime works from it.

  • AI contents inventory: The selected listing becomes the line's unit price, and price × quantity is the RCV that adds up into Room RCV and Total RCV.
  • Depreciation manager: Depreciation starts from that RCV: the age, rate per year and cap you set turn it into ACV.
  • Reports & exports: Each line leaves the claim with its unit price, RCV and source link in the Excel workbook and the HTML claim report.

Questions about pricing

Where do the prices come from?

From retail listings found through Google Shopping when the item is analyzed. Each listing is checked against the item before it counts, and up to three listings from different retailers become its sources. Prices are captured at analysis time and don't change on their own.

Can I change the price?

Yes. Pick another listing in AI Pricing Results and confirm it, or edit the item and type your own price and source link. The line's RCV updates either way, and manual edits are kept when you re-analyze unless you choose to overwrite them.

What if the item isn't sold new anymore?

ClaimTime looks for a current new item of like kind and quality, prices from it and flags the line Like-Kind Replacement so you check it. If only used or resale listings exist, the line is marked Needs Pricing and waits for your price.

How many sources does each item get?

Up to three, each from a different retailer. When fewer are found, the pricing results say so and the item is marked Partial Sources, so you know to take a closer look.

Are used or refurbished listings ever used?

No. Resale marketplaces and used, renewed, refurbished or open-box offers are rejected as sources, because replacement cost is the price of the item new. They can still appear in the results, marked Not a match with the reason.

Does ClaimTime decide what the item is worth?

No. It proposes a price with its sources, and you review, change or override it before anything leaves the claim. What the carrier accepts is the carrier's decision.

Does re-pricing use Time Tokens?

Re-analyzing an item uses one Time Token, whether you re-run all fields or the price only. Picking another listing or typing your own price uses none, and neither does a retry after an error.

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